Do you know that generally a 70 year life, how it is spent…?

  • 25 years in sleep
  • 8 years in study
  • 6 years in rest and illness
  • 7 years in holiday and recreation
  • 5 in commuting
  • 4 years in eating
  • 3 in traveling/preparation…
  • 12 years for work….effectively…

The objective of these lines?

  • Achieve a sense of balance.
  • Reduce stress.
  • Enjoy life.
  • Allocate time according to priority.
  • Efficiency and efficacy.

Managing Time of Others

  • Making best use of your time means managing that of your staff, colleagues, and seniors.
  • Learn to delegate, share tasks and manage upwards as well as down.
  • Maintain high expectations, and people will live up to them.
  • Persuade others of your case using facts, not emotions.
  • Take interest in what others are trying to achieve.
  • Ensure that you define objectives clearly when you delegate a task.
  • Reserve some time for time for the tasks that you alone can do.
  • Keep a checklist to help you monitor the progress of tasks that you have delegated to others.
  • Reward good work generously and chastise in moderation.
  • Set precise and realistic deadlines for tasks that you delegate.

Managing your Manager

  • Be aware of your boss’s working patterns, and try to adapt to them.
  • Bring more than one thing at a time to discuss with your manager.
  • Know the managers expectations and tailor the way you work to fit in with your manager’s expectation.
  • Take initiative and arrange a time to see your manager rather than waiting for your manager to come to sort out your queries.

Dairies

  • Examine your dairies and see which areas are taking all your time.

Clubbing

  • Try and combine two activities.
  • Club 2 meetings in the close by locations.

Elimination

  • Eliminate activities that are time wasters.

Style of managing time

  • Learning to say “No” was one of them.
  • Evading demands of people.

Time management skills

  • Delegation.
  • Setting time aside for transactions.
  • Self motivation.
  • Planning
  • Realistic deadlines

How to write an Action Plan!

  • Clarify your goal.
  • Write a list of actions.
  • Analyze, prioritize, and prune.
  • Organize your list in to plan.
  • Monitor the execution of your plan and review the plan regularly.

How to finally manage time…

  • Priority areas for time management-
  • Biological time
  • Social time
  • Business time

But Why do Time Management techniques fail….as we fail to understand the underlying philosophy that… “Highly effective people don’t manage time, in fact they manage self”

Tips for Time Management

  • Set time aside to review & prioritize demands on your time.
  • Divide difficult task and start working on the subtask straight away.
  • Think through your day while making your way to work.
  • Delegate tasks that are not effective for you.
  • Split your working day into chunks of thirty minutes.
  • Review your time sheet to assess your work efficiency.
  • Update time sheet as often as possible- memory is often unreliable.